HR Records & Systems (HRIS)
One source of truth for your people data.
Reliable HR decisions need reliable data. We keep your employee master data, documents and organization structure in one system, and give management live dashboards instead of scattered spreadsheets.
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Your journey with ERTQAA
How we deliver HR Records & Systems (HRIS)
Data audit
Existing records reviewed, cleaned and completed
System set-up
HRIS configured to your structure and policies
Migration
Employee data and documents moved and verified
Workflows
Leave, attendance and requests run through the system
Dashboards
Headcount, cost and compliance visible to management
What’s included
From scattered files to one system your managers trust
Selecting and setting up the system, cleaning and moving the data, running the daily workflows and giving management dashboards it can rely on.
System selection & setup
- The right system recommended for your size and budget
- System configured to your structure and policies
- Departments, branches, job titles and grades set up
- User permissions and approval levels defined
- Connected to fingerprint or attendance devices
Data migration
- Existing records reviewed and cleaned
- Missing documents identified and collected
- Employee data migrated and verified
- Documents uploaded and linked to each file
- Balances and titles reconciled after migration
Employee master data
- A complete electronic file for every employee
- Data updated with every change
- Organization structure and reporting lines maintained
- Alerts for expiring contracts and documents
- Full job history kept for every employee
Workflows & self-service
- Leave and permission requests submitted online
- A clear approval route for every request
- Employee self-service: data, payslips and balances
- Letter and certificate requests handled in the system
- Managers notified of what is waiting for them
Time & attendance
- Attendance connected to the system
- Shift, overtime and lateness policies applied
- Balances calculated automatically
- Exceptions reviewed and corrected
Dashboards & analytics
- Dashboards for headcount, cost and turnover
- Ready-made reports for management
- Custom reports on request
- Data exported for finance or audit
Data protection & continuity
- Access rights defined for every user
- Salary data and documents kept confidential
- Regular backups of the system
- Full audit trail of who changed what
Training & support
- HR team trained on the system
- A simple user guide for employees
- Ongoing support and problem solving
- The system developed as the company’s needs change
Reports you receive
Live data instead of scattered spreadsheets
Management gets dashboards it can trust, built on clean records and clear system reports.
Data audit report
Gaps, duplicates and missing documents found in existing records, with a clean-up plan.
Headcount dashboard
Headcount, joiners and leavers by department and location, always up to date.
HR cost dashboard
Salary and HR cost trends by department, ready for budget discussions.
Leave & attendance analytics
Absence, overtime and leave patterns, compared with the previous period.
Document expiry alerts
IDs, contracts and certificates due to expire, flagged before the deadline.
Requests & workflow report
Leave and HR requests processed, pending approvals and turnaround times.
Meetings with management
Regular reviews to keep your system — and data — healthy
We review data quality and dashboards with management, and agree what the system should do next.
Data & system review
First week of the month
- Data quality issues
- Pending requests and approvals
- User questions and problems
Dashboard review
After each quarter
- KPIs shown on dashboards
- New reports needed
- Users and access rights
HRIS roadmap
Before the new budget year
- New modules and features
- Integrations with other systems
- Workflows for new policies
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Let’s talk about HR Records & Systems (HRIS)
Tell us about your company and we will propose the right scope for this service — or for your full HR function.